Tag: Reinventing Organisations

  • The Issue with Hierarchy

    The Issue with Hierarchy

    First published at Medium https://medium.com/@f12uk/the-issue-with-hierarchy-a986f62963a5

     

    Nowadays discussions about hierarchy abound, especially in organisations, some arguing you need hierarchy to run an organisation, otherwise you have chaos, while others deploring the negative effects of hierarchy, such as stifling innovation, or treating humans as mechanical cogs. These debates have come to the fore with the advent of self-organising structures, self-managing organisations and more recently the hubbub around companies without bosses, networks without hierarchies, and so on.

    There is no doubt that militaristic hierarchy can be toxic, especially when fostering independent creativity, innovation and autonomous problem-solving, (and I’m fully aligned with those who have a natural aversion to hierarchy as it is often applied.) Yet it seems to me just abolishing hierarchy, as many movements are trying to do, is somewhat misguided, missing the point, throwing the baby out with the bathwater.

    Hierarchy can fundamentally be viewed as a thought tool or a cognitive skill, which enables humans to group things, ideas and concepts into categories. This ability to categorise allows us to build new constructs and prioritise things. Anyone who has ever tried to have a discussion with someone who sees the world as if it were flat, unable to distinguish between different levels of thinking, comparing dogs with animals, knows what I mean.

    In fact our ability to categorise into meta-levels and create higher and lower orders of categories is a fundamental feature of our human ability to think, it is what has enabled science and technology to progress, it is what has enabled humans to evolve, for better or worse. Hierarchies represent different levels of abstraction. There is nothing intrinsically wrong with hierarchy per se.

    Where things have gone pear-shaped, however, is where hierarchy has been hijacked by bullies seeking power. Associating power with hierarchy is probably related to Christian body-mind split, and the view that the mind is of a ‘higher order’ needing to control the body, treating the body as if it were some mindless loose morass which would run amok if not controlled.

    Views have changed, and there is a societal awareness of the toxicity and counter-productivity of this hierarchical power paradigm. It is hence not surprising that so many people are skeptical of anything that smacks of hierarchy. And when associated with power, justifiably so. However, when blindly rejecting hierarchy indiscriminately on that basis, there is a danger that we do throw the human baby and our core ability to think & prioritise out with the water at the same time.

    My view is that hierarchy should be allowed to live, even in human structures, as long it is used as a tool, and not as a rule (or as a way to rule). As I said, it is not hierarchy itself which intrinsically bad, but the misuse of it to serve the personal purposes of some domineering people.

    Unfortunately organisational hierarchy is normally illustrated with the boss at the top reigning over the various branches, the ‘subordinates’, who replicate the same structure further below. I prefer to draw organisational diagrams, if at all, the other way round, with the ‘highest’ level at the bottom, branching upwards, holding space and nurturing the ‘lower’ levels at the top, where the main value creating activities of the organisation are performed. This way customers, shop-floor staff and suppliers are no longer governed by corporate bosses and shareholders ruling at the top, but are themselves the main players, supported by co-ordinating stewards now at the bottom.

    The purpose of hierarchy in human organising became very clear to me from the work of Edwin John in India with his Children’s and Neighbourhood parliaments. Edwin John has spent a lifetime empowering both children and local communities through local ‘parliaments’. These neighbourhood parliaments get together regular to make their own decisions about things affecting their communities.

    Imagine a village, a street, and a neighbourhood say of 20 houses, whose residents meet regularly to determine key aspects in the community (street cleaning, education, sewage etc). With 200 houses in the street there may thus be around 20 such community parliaments. Let’s say now there is a matter concerning the whole street, this affects the other 20 neighbourhood parliaments, and all communities in the street have to be involved in the decision-making. It is difficult to have meetings of 200 households — the more people involved, the more cumbersome meetings become.

    So what Edwin John has done is to have each community elect a representative of each circle, of each neighbourhood parliament. The representatives of each community then meet to decide at a street level, each representative representing their community who elected them, thus creating a meta-circle. By nature this is now a new ‘higher’ level of hierarchy.

    This does not automatically mean, however, that the meta-level has power over the community they represent. Indeed to ensure this does not happen Edwin John has given each community the right to recall their representative and elect someone else, if they feel he or she is no longer representing the community. Not in 4 year’s time, but immediately! This is very different from the kind of representation UK parliamentary representatives see themselves taking on, who once elected seem to take things into own hands. In Edwin John’s neighbourhood hierarchy the essence of governance is still very much at the local level, and hierarchy is used as a bridging tool between communities.

    So we have here an example where hierarchy is being used benevolently, with huge positive effect. So when thinking of hierarchy, rather than throwing the baby out with bathwater, I invite you to use this example to reframe the way we use hierarchy in human organisations. This is in my view closer to the kind of cognitive hierarchy I mentioned at the beginning.

    This is not always easy, but whenever we get stuck, or start falling into the trap of treating hierarchy as power-over rather than power-with or different levels of abstraction, we should remind ourselves of the purpose of the hierarchy, starting from the local. Turn the hierarchy upside down, so that the visionaries “at the top” are now stewards at the bottom serving the community, the shop-floor and the ‘locals’ adding value.

    The recall button is key to keeping hierarchy away from the hungry wolves. Rather than just throwing hierarchy out completely and losing our baby, let’s ask ourselves who is serving whose needs. And if it is not the community’s needs, just recall the elected representative, immediately!

     

  • Open Smart Transformation (OST) model

    Open Smart Transformation (OST) model

    OPEN SMART TRANSFORMATION (OST) MODEL
    Version 1.0

    Creative Commons BY-SACopyright (C) Martin Grimshaw, Francois Knuchel & Daniel Mezick (author of Prime/OS™) 2014-15

    Shared under a ‘Free Culture’ ‘Attribution-Share Alike’ Creative Commons Licence CC BY-SA 4.0 :

    You may use this work as you like, including creating derivatives and commercial use, but you MUST provide proper attribution and share your work on the same basis, using the same licensing. This is our gift to the ‘intellectual commons’, and this license ensures that it remains open for all to benefit from, always.
    Full details at http://caterfly.co.uk/what-we-do/intellectual-commons/ 

    Note:
    Open Smart Transformation
     (OST), a Caterfly brand, is a derivative of Prime/OS™ as described in http://www.prime-os.com, which also makes significant use of Open Space Technology (http://www.openspaceworld.org). OST has been developed by Francois Knuchel and Martin Grimshaw based on Daniel Mezick’s original work and Prime/OS™.

    This work is based on Prime/OS™, published as an Open Source, Free Cultural Work via the CC-BY-SA license from Creative Commons.  Prime/OS is also referred to as OSA when used in Agile Adoptions.
    Download the Prime/OS™ Definition Here:
    http://www.prime-os.com/download-prime/

    OST is a process implementation methodology that introduces transformation gently into a client organisation. OST implements a ‘passage‐rite’ structure that is framed by two organisation‐wide Open Space events. OST comprises and leverages the following core elements:

    • The Open Space meeting format [Open Space Technology, developed by Harrison Owen]
    • Game Mechanics (goals, rules, progress mapping, opt-in presence)
    • Invitation (including framing right questions)
    • Leadership Storytelling (and behaviour)
    • Principles of engagement, participative facilitation and respect
    • Cultural Anthropology (Passage Rites, “Master of Ceremonies”)

    OST applies these various elements across a timeline spanning several months. OST implements a passage-rite-like transformation, which has a clear beginning, middle and end. It is important to note and understand that OST is an organisation‐level transformation process rather than an individual-level one. The organisation is best viewed as a single entity (a single social system, rather than a collection of individuals) when implementing OST.

    By ‘SMART’ we mean Smarter ways of working.  These can be state-of-the-art systems, methods or organisational mind-sets which aim to enable a business or organisation to be more efficient, more responsive, leaner, more agile, more conscientious or more sustainable. We use the term Smarter Working as shorthand for a variety of more human, healthier, more responsible, whole system, self-organisation or self-management approaches to working together, including but not limited to: Agile, Lean, Responsive, Conscious Business, Sociocracy, Kaizen, Environmental or Sustainability Management Systems (EMS or SMS), Holacracy, Management 3.0 and more.

    The big picture of OST consists of 3 distinct “Phases”:

    Phase 1: Introduction and Implementation. The start and successful completion of the (first chapter of the) adoption process bound by time and two distinct beginning/ending Open Space iterations

    Phase 2: Development and Consolidation. Consolidating adoption through follow-up Open Space iterations, and/or Chapters 2, 3 … of adoption process following same Open Space events as in Phase 1 (where implementation is staged into more than one chapter)

    Phase 3: Competence and Continuous Learning. Successful completion of Phase 2, as evidenced by several “Chapters” spanning at least two chapters. Shift to learning organisation mode

    OST in more DETAIL:  Core Elements

    1. OST Phase 1: Introduction and Implementation. Experiencing engagement via opt‐in participation and Open Space.  This is the first level, the level of “introduction” to the basic SMART concepts being implemented, and facilities of the OST method: openness, invitation and opt‐in participation.

    • Opening Consulting with Leadership by Coach/Consultant, including planning for Open Space iterations
    • Invitation as the primary opt‐in mechanism
    • Open Space 1 (initial Open Space iteration, which marks the start of the transformation process, incorporating game mechanics: goals, rules, progress scoring and opt-in)
      • 2-3-day Open Space (minimum 1 day) – opening Open Space iteration
      • Minimum of 90 days of experiments and playing with practices (Beta-Lab cocoon mode), between the scheduled Open Space iterations
      • Output is learning and some deliveries
      • Leadership Signalling with Storytelling (and other highly symbolic behaviours, respect)
    • Open Space 2 (second Open Space meeting, which terminates “Chapter 1” of the process adoption and opens “Chapter 2” of the organisational “story” of adoption) – closing Open Space iteration
    • FOLLOW UP. Closing consulting with leadership
      • Processing of Proceedings
      • Respectful Leadership Signalling with Storytelling (and other highly symbolic behaviours)
      • Coaching consultant delivers specific coaching on what to (possibly) consider next
      • Depending on circumstances, coaching consultant vacates the organisation and does not communicate with it for at least 1 month, to trigger self‐sustaining independence self-organising behaviours on the part of the organisation
    • Open Space 3 if needed (all the steps above repeated)

    2. OST Phase 2:  Development and Consolidation. Minimum 1 year: recurring Open Space iterations about 6 months apart.  This is the stage of “consolidation towards competence”.

    • Evidence must be present first that the organisation has processed and completed Phase 1.
      • Several “Chapters” of learning, bound by two Open Space iterationss, may be needed for some organizations to reach this stage. Where the adoption program has been staged into more than one chapter, the subsequent chapter(s) would be introduced and implemented in the same manner as Phase 1, with two beginning/ending Open Space events
    • Repeat OST’s Open Space iterationss approximately every six months until a true learning organisation culture has been reached, with “all openness, all the time.”
    • Gradual introduction of Kaizen practices

    3. OST Phase 3: Competence and Continuous Improvement – Kaizen & Innovation.  No more scheduled Open Space iterations, due to a maturing of the organisation’s ability to sense, learn and respond, so Open Space on an as needed basis. Integration of Kaizen and Innovation practices for ongoing self-organised learning

    • Evidence must be present first, that the organisation has reached Phase 2, such as:
      • The scheduled Open Space iterations become less interesting, because the organisation now has an open culture that “is” open space in spirit and content
      • The organisation can consistently demonstrate a “safe-space” open culture.
        • Substantial changes to HR policies with intent to support an OST Phase 3 culture of responsiveness and participatory improvements
        • Establishment of norms for dealing with the ongoing conflict that is a natural consequence of independent thinkers working together in a volatile, high-change business environment
    • Pan-organisational program of Kaizen (continuous improvement) and Innovation practices to ensure the organisation is performing at peak, without stagnating, will full participation of all its people
    • Further follow-up Open Space and other events in the following years as required to guarantee continued self-organised learning. Major issues arising from new working practices, including the Kaizen and Innovation programs, can then be reviewed